Record of Discussion Ottawa’s Central Park Community Association Board Meeting – February 15 2011

Board Members

Present
President – Liz Allen
Vice President – Merriel Petry
Treasurer – Grace Dimion
Community Coordinator – Klaus Kollenberg
Webmaster – Christian Gravelle
Central Park Recreation Team (CPRT) Captain – Roman Srutek

Absent
Secretary – David Fuss
Media Coordinator – Josh Gleeson

Community Members
Bruce Radburn
Laurie Lyon
Marcia Cooper
Greg Killough from Councillor Maria McRae’s office

1. Call to order – Ms Allen called the meeting to order at 7:31 pm.
2. Motion to approve the minutes from last meeting – The secretary was absent and there were no minutes for the January yet available. Klaus Kollenberg agreed to prepare the minutes for this meeting in the secretary’s absence.
3. Motion to approve agenda – Ms Petry moved to approve the agenda and was seconded by Mr. Kollenberg. The agenda was approved.
4. Community Liaison Report – There was no report, however planning details for the miniwinterlude were discussed.
• Laurie Lyon had made contact with the Rogers community cruiser organizer. She confirmed that the cruiser would be present and bring hot chocolate, coffee, and Tim Bits.
• Klaus Kollenberg agreed to further publicize the event by affixing posters to mailboxes.
• Roman agreed to pick up the gear for the tug-o-war and shot-to-win. He would also procure some prizes.
• Bruce Radburn agreed to order and set up the sound system.
• Klaus Kollenberg moved that $200 be approved for the purchase of prizes. The motion was seconded by Merriel Petry and was approved unanimously.
5. Councillor McRae’s report – Ms McRae was not able to attend however Greg Killough reviewed her report which touched on:
• Stray Wal-Mart shopping carts in the community. Wal-Mart is going to implement a technical solution to keep the carts on its property;
• Construction behind Scouts Canada was part of a beautification project
• Illegal snow dumping in Central Park: residents are encouraged to call 311 to report any dumping activity ASAP. Several people present also noted that city clearing services were not keeping catch basins clear creating the potential for flooding;
• Budget feedback meetings;
• Summer student employment;- Liz Allen asked for an update on the re-zoning application by Ashcroft
6. Treasurer’s Report
   Ms Dimion presented the state of finances as follows:

   Bank Balance – at the AGM		$3,446
   Income
   	Donations	$ 80
   	Ice Ring Grant	$ 1,200
   	Splash pad opening event grant M McRae	$ 2,000
   Net Worth		$ 6,726

   She moved the acceptance of her report and was seconded by Mr Kollenberg. The motion
   was carried.

7. Media Liaison report – No report.
8. Other Business
• Family Fun Day planning: Discussion was had about the date for the Family Fun Day. In years past the FFD has coincided with the CP Garage Sale on the first weekend of June.
  The experience was that the weather had not been that conducive to summer fun so early in June and that it would be better to schedule it later in the month. In addition this year Councillor McRae had asked the board to organize a Splash Pad opening event in late June for which she had donated $2,000. It was felt that organizing two separate events for June would detract from each event, especially since they would be so close together with Canada celebrations also around the corner. In addition the organizational resources of the board would be stretched beyond capacity. The board agreed that the community would be in the best position to support one large event instead of two smaller ones. It would also make for a larger splash for the opening of the splash pad. The date for the event was chosen to be Sunday June 26th. Ideas mentioned for the event: bouncy castles; a BBQ such as Grill Master; candy floss; ice dream; inflatable movie screen for evening activities; raffle; membership booth.
• Clean the capital day. It was suggested that the event be organized in Central Park to coincide with earth day April 22nd. Suggestions were: distribute garbage collection gear to residents – they would then collect garbage on their way to the collection point in Celebration Park. Prizes could be awarded to those who collected the most; and since it was Easter weekend an Easter egg hunt could be incorporated as part of it with prizes inside the eggs.
9. Next Meeting – Due to scheduling conflicts the Board decided to hold the March meeting
   on the fourth Wednesday, the 23rd. Further meetings were also discussed and agreed
   upon April 20th, May 25th, and Jun 15th.
10. Adjournment – Merriel Petry moved that the meeting be adjourned and was seconded by
    Klaus Kollenberg. The President adjourned the meeting at 8:38 pm.