By In Attendance
President – Stuart Sykes
Vice President – Laurie Lyon
Secretary – Klaus Kollenberg
Community Liaison Director – Liz Allen
Mark Bourbonnais – resident
Rachel Rowe – Assistant to Maria McRae
Absent
Treasurer – Grace Dimion
Media Director – Paul Hobkirk
Merriel Petry
1) Call to order – Mr Sykes called the meeting to order at 7:37pm.
2) Motion to approve agenda – Liz Allen moved to approve agenda and was seconded by seconded by Laurie Lyon. Agenda was approved.
3) Treasurers update – No report.
4) Transition – With the departure of Mr Sykes and Mr Hobkirk the revised slate of directors was presented:
Acting President: Liz Allen
Acting Treasurer: Laurie Lyon
Acting Vice President: Merriel Petry
Secretary: Klaus Kollenberg
Although the titles must formally include acting until the next election at the AGM it was agreed that it would not be used in regular communication, except in the formal minutes.
5) Welcome Wagon – The mugs that will form the centrepiece of the welcome package have been received. Discussion focussed on what to put in it. A useful phone numbers card was suggested to accompany coupons from local businesses. The problem still remains on identifying new arrivals. One suggestion was to add a welcome wagon page to the website where newcomers could self identify or be identified by neighbours. Mr Bourbonnais shared his experience as a Neighbourhood Watch block captain. If this program was resurrected or perhaps arranged informally it could serve to catch most new arrivals. ACTION: Directors were to think about a plan for development at the next meeting.
6) Clean up day – Mr Sykes met with Nicholina (Niki) Gorgonzaden on April 14th to plan the clean up day. The chosen day is Saturday, May 9th; late in the morning. Several ideas were presented but some were deemed to be too late for this
year’s event. Ms Rowe was asked to see if Ms McRae could attend as well as Tim Horton’s.
For next year the Board should consider these points for planning:
- Choose a date to coincide with Earth Day (it was April 22nd this year)
- Distribute bio-degradable bags to each house so that folks can collect garbage on the walk to a central drop off point.
7) Garage Sale and Family Fun Day – The date was selected to be Saturday June 6th followed by a family fun day on
Sunday, June 7th. Discussion delved into the planning details.
Garage Sale
- The operating time was established for 8:00-12:00.
- Tables: In order to support those residents off the main path the Board would have tables set up again this year in the Ashcroft parking lot. A request would be made to borrow the tables from the Alexander Community Centre. The table fees would be $10 each. A van would be needed to move the tables. ACTION: Mr Sykes to ask Ms Dimion if she would be able to do so again this year.
- Advertising: Portable signs will be hired – suggested vendor Cheetah Signs; Citizen Our Town ad; Radio Stations. Ms Allen agreed to organize.
Family Fun Day
Mr Sykes would ask Mr Hobkirk for the contact details and organizing
information from last year’s event.
- Event considerations include: an organized sports game, music, shade tent, bring your own toys, door prizes, basketball court construction, volleyball nets, police community outreach, fire engine and safety display.
Ms Rowe was asked to see if Ms McRae’s office could request the Fire and Police Departments participation for the fun day.
Community Communications
- Internal community information will be disseminated: 3 weeks prior electronic notices to the news group and website; 2 weeks prior hand delivered flyers; one week prior electronic updates with status on # of available tables. Ms Lyon agreed to organize.
7) Basketball Consultation – Flyers went out in the mail system to announce the community consultation that would be held in the Ashcroft Sales centre on April 21st.
The Laurentian High School situation had only changed in that the application process has been delayed due to staff layoffs at City Hall.
8) Annual Community Safety and Crime Prevention meeting – Ms McRae will be host the Annual meeting again this year at the Alexander Community Centre on May 14th. The Board has been invited to set up a membership table. Mr Sykes informed the board that he had received notice that there will be three stop signs with crosswalks implemented on Central Park Drive.
9) Adjournment – Acting President adjourned the meeting at 2110.